December Treasurer’s Report
Prepared by: Chelsea Stairs
As of 12/16/2025

The full, detailed Treasurer’s Report (including budget vs. actuals) can be viewed here: December Treasurers Report

As we close out December and move into the second half of the school year, I would like to take a moment to thank our families and school community for your continued generosity and support of the Peebles PTA.

Gratitude & Highlights

Thanks to your incredible support during our Staff Holiday Gift Donation Drive, we were able to raise over $1,400 to show appreciation to our amazing staff. Your generosity truly made the holiday season extra special for those who do so much for our students every day.

We are also deeply thankful to everyone who continues to support the PTA through donations, membership, fundraising, and volunteering. Your involvement directly supports our students, staff, and school community.

Financial Snapshot

As of December, the Peebles PTA has brought in approximately $17,121 in income, representing about 64% of our annual budget, while expenses total approximately $10,613, or 40% of our annual budget. This places us in a strong and stable financial position as we move into the second half of the school year.

Membership continues to be a significant source of support, exceeding budget expectations, and donations have also surpassed projected amounts. Fundraising efforts are progressing steadily, with several major spring fundraisers still ahead.

We remain mindful of expenses and are pacing spending intentionally to ensure we can fully support field trips, special programs, classroom needs, and end-of-year events planned for our students and staff through the remainder of the year.

Digital Reimbursements & Submissions

Thank you to our committee chairs and volunteers for your flexibility and cooperation as we transitioned to digital reimbursement requests and submissions. This process has already helped streamline approvals, improve recordkeeping, and ensure timely reimbursements.

As a reminder, if you download the Membership Toolkit app, you can submit all reimbursement requests directly through the app—making the process quick and easy.

Looking Ahead: Spring Fundraisers

We are excited for the opportunities ahead and encourage families to participate in our upcoming spring fundraisers, including:

   - Someone Special Dance 
   - Spirit Wear Sales
   - Spring Concert Reserved Parking & Front Row Seat Fundraiser
   - Sarris Candy Fundraiser 

These fundraisers play a vital role in supporting PTA-sponsored programs and activities throughout the remainder of the school year.

We are also looking forward to offering Spring After-School Classes, which provide additional enrichment opportunities for our students and are always a favorite among families.

Box Tops for Education

Don’t forget about Box Tops for Education—one of the easiest ways to support our school! Simply scan your grocery receipts using the Box Tops app, and our school earns money automatically. Every scan adds up and directly benefits our students.

Hardship Statement

The Peebles PTA recognizes that families may experience financial hardship at various times throughout the year. No child will ever be excluded from a PTA-sponsored event or opportunity due to inability to pay. If you need assistance or accommodations, please reach out to Mrs. Stand confidentially.

Treasurer’s Holiday Message

Wishing all of our Peebles families a happy holiday season and a safe, healthy New Year. Thank you for your continued support of the PTA and our school community—it truly makes a difference.

Thank you again for your continued support, generosity, and partnership. We look forward to a fun and successful second half of the school year and appreciate all that you do to support the Peebles school community.

 Treasurer’s Corner – November 2025

Prepared by: Chelsea Stairs
As of 11/05/2025

Hello Peebles Families,

As we move into the winter season, the PTA remains in a strong financial position. Income continues to trend upward through memberships, donations, and fall fundraisers, while the majority of expenses are scheduled for winter and spring activities. Your continued support ensures that our students have access to enriching experiences, classroom resources, and schoolwide events.

For full budget details and line-by-line reporting, please click here.

 Income Overview

To date, the PTA has brought in $15,898.35, which represents 60% of our annual income budget.

Highlights so far:

• Membership remains our strongest income source, totaling $10,428.71 (109% of our budgeted goal).

• Donations continue to grow, reaching $1,030, more than doubling our projected amount.

• Fundraising events are underway:

  • Fall Social: $856.05

  • Fall/Winter Family Night Out – Pittsburgh Penguins Game: $492.32

  • Spirit Wear: $431.50

  • Additional unbudgeted income from the Winter Concert Parking & Front Row Seating Fundraiser has also contributed positively.

• Some major fundraisers later in the year (Art Fundraiser, Restaurant Nights, Spring events) have not begun yet.

Remaining income needed to meet our annual goal:
 $10,746.65

 Expense Update

Year-to-date expenses total $8,733.31, which is 33% of the annual budget.

Key spending to date includes:

• Administrative: $1,687.49

• Classroom & School Support:

  • Art Room: $115.66

  • Nurse: $100

  • Classroom Allocations: $448.06

• Field Trips: $2,956

  • Kindergarten slightly over budget at $640

  • 1st Grade: $310

  • 2nd Grade: $1,296

  • TAG: $710

• Committees & Events:

  • Field Day: $120

  • Elementary Football Night: $222.10

• Special Projects:

  • Mascot Folders: $1,344.25

  • Scholastic Magazines: $687.52

Most annual programs—Assemblies, Scholarships, Teacher Appreciation, Special Events, and PBIS Rewards—are scheduled for winter and spring, so spending will increase significantly later in the year. This spending pattern is typical and expected.

 Fundraising Highlights & What’s Coming Up

In addition to ongoing fall fundraisers, we introduced a brand-new Winter Concert Parking & Front Row Seating Fundraiser, which has already brought in unbudgeted support for our school.

There is so much to look forward to throughout the remainder of the school year, including:

• Parents Night Out

• Art to Remember

• Sarris Candy Sale

• Spring Afterschool Classes

• Restaurant Nights

• Someone Special Dance

These fundraisers play a major role in supporting field trips, classroom resources, assemblies, and student experiences.

 Additional Ways to Support the PTA

Beyond event-based fundraising, the PTA also thrives through direct donations and community sponsorships.

If you would like to contribute in these ways, you may do so anytime through our PTA website:
 Peebles PTA: https://peeblespta.membershiptoolkit.com

Every contribution—large or small—directly benefits our students and staff.

 Financial Support & Inclusivity

We understand that times are tight and the economy has placed long-term strain on many families. The Peebles PTA is committed to ensuring every child can participate in our events and opportunities.

If your family is experiencing financial hardship, please reach out confidentially to Mrs. Stand.
We want all families to feel welcome and all students to have access to PTA-supported activities, regardless of financial circumstances.

Treasurer’s Corner – October 2025 Update

As of October 14, 2025 

Prepared by: Chelsea Stairs

📈 Income Snapshot

• Total Income: $23,572.53 (88% of our annual goal reached)

• After School Programs: $1,772.12 — off to a great start, already exceeding expectations early in the school year.

• Membership Dues: $11,876.71 — We’re thrilled to see so many families, teachers, and staff join this year. **Please note that we still need to pay out our state and national due. **

• Donations: $1,000.00 — doubling our goal and showing amazing community spirit.

• Fundraising: $1,883.55 — we’re off to a solid start, with major fall and spring fundraisers still to come.

• Sponsorships: $592.50 — new partnerships helping us expand our reach and impact.

💸 Expense Overview

• Total Expenses: $6,988.88 (26% of our annual budget spent)

• Administrative Costs: $1,697.74 (85%) — covering essential PTA operations.

• Field Trips: $1,606.00 (21%) — supporting enriching student experiences.

• Special Projects: $2,031.77 (60%) — including items like mascot folders and Scholastic News Magazines, which are already fully funded at 102%.

• Insurance and Nurse Supplies: Fully funded at 100%.

• Classroom Allocations: $350.00 (23%) distributed so far, with more reimbursements expected throughout the year.

📂 For more details, see the full report here: PTA_October_2025

❤️ Thank You for Your Support!

Every dollar raised directly supports our students and staff. From memberships to donations, volunteer hours to event participation—you’re helping make Peebles Elementary a wonderful place to learn and grow.

If you have any questions about the budget or PTA finances, please reach out anytime at:
📧 ptatreasurer@peeblespta.org.

Treasurer’s Corner: Budget Update & Fraud Prevention Tips

As of September 9, 2025 

Prepared by: Chelsea Stairs

Income Highlights

• Total Income: $7,625.94 (29% of annual budget)

• Membership dues brought in $6,520.94 (68% of budgeted amount).

• The Fall Social raised $1,105, exceeding its $1,000 goal.

Expense Highlights

• Total Expenses: $5,528.39 (21% of annual budget).

• Administrative Costs: $1,429.68 (71% of budget used).

• Insurance: $420 (100% of budget, fully paid for the year).

• Classroom Allocations: $100 distributed so far.

• Field Trips: $1,296 spent, covering 2nd grade.

• Special Events: $250.94 spent (Fall Social $88.95 + Spring Family Night Out deposit $150).

• Special Projects: $2,031.77 spent, mainly for Mascot Folders ($1,344.25) and Scholastic News ($687.52).

Budget Snapshot

• Income is on track early in the year, thanks to strong membership support.

• Expenses remain at 21% of the annual budget, with the largest spends so far in Administrative, Field Trips, and Special Projects.

• Several categories (Assemblies, Parties, Teacher Appreciation, Wish List, etc.) will see spending later in the school year.

🔒 Fraud Prevention Reminder

Your security matters to us! Please note:
✅ The PTA will only ever request payments through Membership Toolkit links or in person at official events.
✅ If you receive an unexpected text, email, or message requesting money on behalf of the PTA, do not respond.
✅ Always verify payment requests through our official channels peeblesptatreasurer@gmail.com.

Together, we can keep our community safe and our funds protected. 💙

📊 Bottom Line:
Our PTA is in a strong financial position going into the fall. With memberships off to a great start and early expenses focused on student resources, we’re well-prepared to support upcoming programs and events.

📂 For more details, see the full report here: PTA_July_August_Spend_Report_090925