Treasurer’s Corner: Budget Update & Fraud Prevention Tips

As of September 9, 2025 

Prepared by: Chelsea Stairs

Income Highlights

  • Total Income: $7,625.94 (29% of annual budget)

  • Membership dues brought in $6,520.94 (68% of budgeted amount).

  • The Fall Social raised $1,105, exceeding its $1,000 goal.

Expense Highlights

  • Total Expenses: $5,528.39 (21% of annual budget).

  • Administrative Costs: $1,429.68 (71% of budget used).

  • Insurance: $420 (100% of budget, fully paid for the year).

  • Classroom Allocations: $100 distributed so far.

  • Field Trips: $1,296 spent, covering 2nd grade.

  • Special Events: $250.94 spent (Fall Social $88.95 + Spring Family Night Out deposit $150).

  • Special Projects: $2,031.77 spent, mainly for Mascot Folders ($1,344.25) and Scholastic News ($687.52).

Budget Snapshot

  • Income is on track early in the year, thanks to strong membership support.

  • Expenses remain at 21% of the annual budget, with the largest spends so far in Administrative, Field Trips, and Special Projects.

  • Several categories (Assemblies, Parties, Teacher Appreciation, Wish List, etc.) will see spending later in the school year.


🔒 Fraud Prevention Reminder

Your security matters to us! Please note:
✅ The PTA will only ever request payments through Membership Toolkit links or in person at official events.
✅ If you receive an unexpected text, email, or message requesting money on behalf of the PTA, do not respond.
✅ Always verify payment requests through our official channels peeblesptatreasurer@gmail.com.

Together, we can keep our community safe and our funds protected. 💙


📊 Bottom Line:
Our PTA is in a strong financial position going into the fall. With memberships off to a great start and early expenses focused on student resources, we’re well-prepared to support upcoming programs and events.

 

📂 For more details, see the full report here: PTA_July_August_Spend_Report_090925

 


 

Kick off 2025/2026 School Year Right

 

Our 2025–2026 budget focuses on putting funds right back into the school—44.9% for events like Field Day, assemblies, and field trips; 14.8% for committees; 12.7% for special projects; plus allocations, admin, and a 6% wish list for new ideas.

 

 

Funding the Fun
Most income comes from fundraising (62.3%), memberships (35.8%), and donations/sponsorships (1.9%). We’re always accepting donations and now offer business sponsorships from $100–$500 with great promotional perks—visit peeblespta.com to learn more.

 

Reimbursements Made Easy
Forms are now fully digital—and we can pay vendors directly! Submit requests promptly to keep things moving.

 

Check Request/Reimbursement Request Form

 

Teacher/ Staff Check Request/Reimbursement Request Form

 

Treasurer Email Address
Questions or concerns related to budget, finances, allocations, reimbursements or tax exempt, email the treasurer directly at peeblesptatreasure@gmail.com

 

CPA Needed
Seeking a CPA to help with filing the PTA's 990-EZ form and auditing the books at the end of the fiscal year. If interested, please email peeblesptatreasure@gmail.com

 

Audit Vote – September Meeting
We’ll vote on the 2024/2025 audit as the first agenda item. This requires a quorum, so please attend in person or call in.

 

Your memberships, sponsorships, donations, and volunteer time make everything possible—thank you!

 

Chelsea Stairs
peeblesptatreasurer@gmail.com
 PTA Treasurer 25/26

 

 

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